PROPOSED REVISION CFOA LOS ANGELES UNIT BY-LAWS
ARTICLE I: Membership and Dues
Section 1. Membership in the Unit can be maintained only by the following:
• The satisfactory attendance of the required number of meetings as specified by the Board of Directors.
• Passing the required examinations.
• Prompt payments of all dues and assessments.
• Dues shall be paid annually in advance of the football season and shall be as prescribed by the Board of Directors of the Unit.
Section 2. A memberwhose conduct is not consistent with the objectives and purpose of CFOA or the Unit may be subject to the disciplinaryaction by the Board of Directors or dismissal from the Unit.Membership may be forfeited for unprofessional conduct, failure to pay dues and/or other acts detrimental to the welfare of the Association or the game of football. Such forfeiture of membership shall be the recommendation of the Board of Directors, subject to the vote of two-thirds of the membership in the case of the latter.
Section 3. A QUALIFIED Member: is one who attends the required number of meetings; achieves at least the minimum grade as specified by the Executive Council in the qualifying examination and successfullypassing the remaining required examinations.He/she will have the right to vote, hold office, in accordance with the by- laws and to enjoy, in full, the privileges of membership.
Section 4. A NON-QUALIFIED Member: is one who does not meet the above mentioned requirements for qualified membership.
Section 5. Emeritus membership (life or otherwise) may be conferred upon any person who has performed particular or noble service to CFOA and the Unit upon recommendation by one member, seconded by another and by a three-fourths vote by ballot at any regular meeting of the Unit. An Emeritus member shall be exempt from payment of dues.
Section 6. Associate membership is one who pays Fees designated by the Board of Directors.
Section 7. Members seeking reinstatement from Article I Section II shall be initiated by the written application of the person seeking reinstatement. Such application shall require the approval of the Unit by two- thirds vote of the membership before the reinstatement is affected.
ARTICLE II: Officers and Duties
Section 1. The President-Elect shall serve for a term of two years and automatically become President at the end of the President’s term. The Secretary and Chief Financial Officer may be elected too consecutive terms. The four (4) representatives-at-large shall serve two terms on a staggered basis so that two are elected each year. No member shall hold concurrent positions within the Unit.
Section 2. Duties of the Officers:
PRESIDENT: Preside at all regular and special meetings of the Board of Directors of the Unit, at all general and special meetings of the Unit and act as a representative to the CFOA Executive Council. He shall be an ex-officio member of all committees. Appoint the Instructional Chair for the instructional staff of the Unit and appoint the Assignor.
PRESIDENT-ELECT: Shall perform the duties of the President in the absence of the President; serve as the chairperson Nominations Committee and act as a representative to the CFOA Executive Council.
IMMEDIATE PAST PRESIDENT: Shall serve as chairperson of the Annual Banquet Committee and be available to the Board of Directors for consultation on all matters related to the Unit. He/she is an ex-officio member with no vote in Board of Directors decisions.
SECRETARY: Shall keep a record of the business transacted by the Unit and the Board of Directors. Give notices of meetings, maintain a current roster and have an agenda for the Unit and Board of Directors. Perform other duties as may be assigned by the Board of Directors. Record in a book, the minutes of all meetings including time, place, names of members present and the business conducted. Act as a representative to the CFOA Executive Council.
CHIEF FINANCIAL OFFICER: Shall keep records and maintain correct accounts of business transactions of the Unit. Receive and record all monies collected by the Unit. This includes accounts of assets, liabilities, receipts, gains, losses, disbursements, capital and surplus. Shall deposit all monies collected into the California Football Officials Association, Los Angeles Unit's banking account or hold in trust, all funds remitted to him/her on behalf of the Unit, accounting for them to the Unit at its annual meetings, at all Board of Directors meetings Provide an annual budget for the Unit as directed. All checks issued by the Chief Financial Officer shall be signed by either the President or President-Elect; Secretary; and the Chief Financial Officer. All expenditures shall be approved by the Board of Directors of the Unit. The books shall be open for inspection at all times providing request has been made.
Members- at -Large: Shall be four in number and shall represent the membership by bringing to the Board of Directors meetings the desires and concerns of the various members. They shall also perform other duties as may be assigned. Shall exercise general supervision of the officers and committees of the Unit. They shall consider questions affecting the Unit and shall submit recommendations to the President and the Unit, they shall convene a Board of Appeal to review decisions of any committee or filling of any office. A decision of the Board of Directors may be reversed by a two-thirds vote of the Unit at any meeting subsequent to a written notice having been presented to the Board of Directors and all members of the Unit.
INSTRUCTIONAL CHAIR: Shall be a qualified or honorary member of the Los Angeles Football Unit. His/her appointment will be made by the Unit President and accountable to the BOD. Each appointment will be for a period of three (3) years. The Instructional Chair will choose the instructional staff as deemed necessary to meet the needs of the Los Angeles Football Unit. The Instructional Chair’s responsibilitieswill include preparing and administering the instructional program for the Unit at the direction of the BOD. Included but not limited to; the publishing of pre-season rules, study materials, rules interpretations and philosophies,mechanics and other training resources.
ASSIGNOR:will be a qualified or honorary member of the Los Angeles Football Unit. The assignor will be appointed by the Unit President and his/her appointment will be for a period of three (3) years. In this position, the assignor will be accountable to the BOD in all aspects of the position. The assignor will ensure that all schools assigned by the Los Angeles Football Unit are provided with qualified officials and officials in good standing for each game as requested by the school. The assignor will try and provide the BOD a master copy of the schedule two weeks before season begins. In addition, provide weekly reports on officials who are late, no show or otherwise misrepresent the Los Angeles Football Unit.
Section 3. In the event of vacancies on the Board, the nominee receiving the next highest number of votes in the Board election shall be appointed to the unexpired term of resigned BOD member. The same procedure shall be followed in the event of subsequent vacancies.
Section 4. An officer who does not perform the duties as prescribed or assigned, may be removed from office upon the recommendation of three – fourth of the BOD, and with the approval of a majority of the membership, by secret ballot.
ARTICLE III: Meetings
Section 1. The Board of Directors, with the advice of the Instructional Staff, shall annually develop and approve the number, time, place and date of the required meetings for the Unit.
Section 2. Special meetings may be called by the President, or by the Board of Directors, or shall be called upon when a written request is sent to the Board of Directors from Ten
(10) Members of the Unit. The purpose of such special meeting shall be stated in the request. Except in the case of an emergency, which would require at least three days’ notice to be given.
Section 3. At the March meeting, the Board of Directors along with the Instructional Chair, will submit a projected preliminary program for the upcoming season, which will be finalized by the end of May.
Section 4. The Board of Directors shall meet at other times when it deems necessary.
ARTICLE IV: Elections
Section 1. Nominees will be selected and announced at the sixth (6th) regular meeting. At the seventh (7th) regular meeting, the Nomination Committee Chair will introduce the nominees to the membership. Nominees will be allowed to address the body prior to the election for an amount of time prescribed by the Board of Directors. Full qualified members with two (2) consecutive years of uninterrupted service-membership may vote. A plurality vote of the membership voting shall be required for election.
ARTICLE V: Standing Committees
Section 1. Nomination Committee –Nominees will be selected and announced at the sixth (6th) regular meeting. At the seventh (7th) regular meeting, the Nomination Committee Chair will introduce the nominees to the membership.
Section 2. Instructional – this committee, under the chairpersonship appointed by the President, shall organize, present and conduct the instructional program of the Unit and shall have jurisdiction over the interpretation of the rules. Furthermore, the instructional committee shall prepare and publish material, which shall enhance or promote the game of football, the welfare and reputation of the Unit, and establish and conduct tests and examinations for qualifying all members. Keep the President informed on the progress of the membership regarding qualified and non- qualified members. Have the instructional records available for the President to peruse.
Section 3. Publicity-- this committee, under the chairpersonship of the President Elect, shall prepare and publish material, which shall enhance or promote the game of football, the welfare and reputation of the Unit and a better understanding of the various phases of officiating.
Section 4.Welfare -- this committee, under the chairpersonship of the Secretary, shall investigate members requiring the benevolent assistance of the Unit; contact sick members and convey the Unit's respects.
Section 5. Audit -- the audit committee, under the chairpersonship of the Chief Financial Officer, shall consist of three or more members and shall be appointed by the President from membership at large.
Section 6. Banquet and Awards – under the chairpersonship of the Immediate Past President or designee, this committee shall have jurisdiction over all matters pertaining to social activities.
Section 7. Finance Committee – under the chairpersonship of the Chief Financial Officer and three (3) members who shall be appointed by the President at or prior to the first meeting of the Board of Directors in Jan. It shall be the duty of this committee to prepare a budget for the fiscal year and submit the budget to the Board of Directors no later than March 30 of each year. The committee may from time to time, submit supplements to the budget for the current fiscal year.
Section 8. Observation Committee – under the chairpersonship of the Instructional Chairperson or designee shall be responsible for determining the officiating skill level of all members of the Unit.
Section 9. Grievance Committee -- chaired by a representative-at-large of the Board of Directors, appointed by the President. This committee shall have the authority to investigate and conduct hearings regarding complaints of the membership including matters dealing with ratings and assignments. Based upon its findings, this committee shall submit a written report to the Board of Directors for final determination. In its deliberation, the Board of Directors shall have the authority to further examine issues, should it deem necessary.
Section 10. Committee Appointment Procedure – all standing committees should consist of three or more members. The chairperson shall be appointed by the President as needed with the approval of 50% of the Board of Directors, the remaining members shall be appointed by the chairperson of the committee.
Section 11. Removal of an appointed person from their duties, takes two – thirds vote of the Board of Directors.
ARTICLE VI: Finances
Section 1. Bond -- the chief financial officer shall be bonded. The premium to be paid out of the Unit's funds. The amount to be determined by the Board of Directors.
Section 2. Audit -- the financial records and any needed supporting information of the Chief Financial Officer shall be submitted for audit to the auditing committee at the end of each season (last regular meeting of the Unit) or at any time that the Board of Directors shall deem advisable.
Section 3. Officers to receive honorariums: the Secretary, Chief Financial Officer and the Instructional Chairperson shall be the onlymembers of the Unit to receive honorarium for their services. All other officers shall serve without an honorarium.
Section 4. Approval and Recommendations: the honorariums of the Secretary, Chief Financial Officer and Instructional Chairperson shall be set by recommendation and approval of the Board of Directors.